Important Forms
Completed and signed forms should be returned to the Department Manager in-person or by email. The Department Manager can also complete a majority of these forms (including obtaining signatures) on your behalf.
QP1 Extension Request forms are no longer in use. For more information about requesting a QP1 extension, please review the FAQs on the QP Process page.
General Academic Forms
PhD Program of Study - used to plan out the courses you'll take in your PhD program
In Absentia Request Form - used to request in-absentia status for up to one year
Petition Time-to-Degree - used to request an extension on the timeframe for completing your degree
Primary Advisor Change Request Form - used to request a new primary advisor
Parental Leave Form - used to apply for a parental leave (up to eight weeks), must be submitted 60 days in advance
Advisor Framework Agreement Humanities and Social Sciences - this framework is designed to cover work expectations for the student’s research responsibilities
Advisor Framework Agreement STEM - this framework is designed to cover work expectations for the student’s research responsibilities
Course Forms
Graduate Add/Drop Form - used to add, drop, or swap graduate-level courses before the deadline of each semester. (not always needed if before online registration closes)
Audit Request Form - used to request permission from an instructor to audit a course
Audit Fee Waiver Request Form - used to apply for a fee waiver when auditing a course
Incomplete Contract - creates an agreement between a graduate student and an instructor regarding the work that must be completed to change an I grade
Time Conflict Resolution Form - used to gain permission from two instructors to enroll in both courses if they occur at the same time
Internship and Employment Forms
Research Internship Approval Form - used to request approval of a research internship.
Form I-9 - used to complete federal form to verify your identity, must be completed before starting employment
F1 Employment Verification Letter - Must be completed by the Department Manager.
Degree Completion Forms
Dissertation Registration Form - used for the department to register your dissertation
Petition for Non-Standard Committee Member - used to request approval for a non-standard committee member to sit on an examination committee
Dissertation Checklist - used to ensure that all required elements of the dissertation are included
The below forms must be completed by the Department Manager
Program of Study Form - used to document and verify the courses and research credits used to satisfy your degree requirements.
Exam Appointment Form - used to schedule your QP2 defense or master's thesis exam (Plan A only), at least 3 weeks before defense/exam
Exam Report Form - used to document the result of your QP defense or master's thesis exam within a week of the defense/exam
Check Form - clears a student for degree conferral, pending the completion of the final requirements.
PhD Statement of Completion - used to confirm the successful completion of all degree requirements prior to your dissertation defense
International Student Forms
Completion Date Change Form - used to apply for an I20 extension or report a shortened completion date for F1 and J1 students
Reduced Course Load Authorization Form - used to authorize a student for less than full-time registration for a specified term.
Temporary Leave of Absence Form - used to report the effective date of a Leave of Absence to ISO for SEVIS processing and to prepare for a return to studies after an absence not exceeding 5 months.
Financial Update Form - used to make changes to a student’s financial information, as listed on the I-20 or DS-2019
Curricular Practical Training (CPT) - information about the CPT process and eligibility
Optional Practical Training (OPT) - information about the OPT process and eligibility