Please Read ...
Please read all the way through this. There are often many logistical questions so we address them here. University of Rochester students should read this too!
Items highlighted in Bold Italic require action.
Remember that the University is now smoke free in and around all buildings. There are a couple of designated places to smoke.
The link below has more details and should be a good resource - but - may reflect current options that will not apply in summer when options are limited.
TRAVEL detail form for non-UR students (access at the Forms site navigation link) be returned byApril 23. If you are making your own travel arrangements, please complete the form so we know your expected time of arrival if driving or flight details.
There will be an orientation meeting on Wednesday, June 2 at 9:30 amin the Bausch & Lomb hall room 267. Put this in your phone calendar now. We will provide drinks and snacks for before or after the meeting. We are not allowed to provide food during meetings. The non-UR group will go to the ID office to get their UR ID after the meeting and will meet with research groups after that. The particle physics reserach group meets at 10:30 in B&L 372, the cosmology group meets at 11:00 in B&L 375 and others should have locations to meet their group.
(The form is at the Forms site navigation link on this website)
STIPEND for non-UR students: The process for payment is 4 checks - middle and end of June and July. We hope you will setup direct deposit once your are "in the human resources/payroll system" - probably early June.
FOOD PREFERENCES/allergies: gluten free? food allergy? vegan? Email Connie !
Contacting other participants: We find that a good way for the participants to communicate with each other is via a messenger group. We will try to have something set up.
RESPONSIBLE CONDUCT OF RESEARCH This is a requirement by the National Science Foundation to the University and must be completed by everyone (even if you have done this at another institution). You must send proof of completion to Connie for the files. The University must be in compliance. (The link to the details is on the Forms page.) This whole process takes less than 30 minutes.
Parking: Parking is NOT free anywhere on campus between the hours of 7:30 am and 7:00 pm Monday-Friday. If parking as a resident on campus we will pay the fee for June 1 - August 6. Parking is free on the holidays May 31 and July 5. If you are commuter we will pay the fee only if you agree to make an effort to take those in the dorms out and about. You might need to pay for a daily parking permit for the first day you are here if you forget your permit before the first meeting; they do patrol and ticket several times a day. The first permit will be good through June and July and then a new one for the first week of August. These permits must be displayed on the dashboard of your car.
If you have a car on campus – even as a commuter, it would be appreciated if you offer to drive those in the dorm for errands and outings. The shuttles that usually operate during the academic year do NOT run in the summer. There is a UR bus (the Green Line) that does continuous loop to Marketplace Mall (not much at the mall these days - JC Penny's, Dick's Sporting Goods, Foot locker, Loft outlet, Express outlet, IndyKart raceway), Target, Walmart and Wegmans grocery store on Wednesday evenings (5:30 - 9:00 pm) and Saturday afternoons (2:00 - 9:00 pm).
If you are driving to campus and staying in the dorm, remember to bring as much stuff as possible because some of those staying in the dorm will fly to Rochester so cannot bring many essentials such as a fan, cooking supplies, power-strip, a lot of bedding, towels …. you get the idea. I have quite a few sheets and pillowcases that students have used in previous summers; they are clean and in storage near my office in B&L. Let me know if you would like me to set aside a set of sheets for you.
The U of R is part of the ZipCar program for cars.
Students have to complete the Special Program Contract. Sign it and email it to email@example.com BY MAY 6 (date to be confirmed) with a copy to Connie. An email will also be sent to those in the dorm once the housing situation is finalized.
The REU groups will be in a "yet to be named" dorm on campus; we will know the situation on May 26. (We do not get a choice about dorms for summer programs and many dorms are undergoing repairs/construction in the summer.)
We are NOT ordering any linen packages for participants.
The program will order and pay for a micro-fridge for the non-UR students staying in the dorm.They expect delivery on June 2.
Check-in hours are 8:30 am until 9 pm (Check-in location is TBA depending on the dorm.) If you arrive late there is a phone number to call posted at the door of the building and the phone number for UR Public Safety is 585-275-3333.
The Summer Guest Manual is not available for summer 2021.
To have packages and mail sent to you
Name of participant
UR Summer Program Student
500 Joseph C. Wilson Blvd.
Rochester, NY 14627-0002
Laundry is free in the dorms.
If NOT a University of Rochester student:
Wireless access in dorm AND for research: There is general wifi on campus (when you see UR_guest just say OK – no password needed) but a few sites may be blocked. We will send a separate email about setting up a guestNet-ID. If you are affiliated with an institution that uses Eduroam then you can connect via that wireless network.
Athletics Membership is not necessary in summer 2021 for non-UR students: There will be limited access to the athletic facilities for summer 2021.There is no fee to use the facilities, you just show your UR ID card and you have to do the Dr. Chatbot so you can show the checkmark, wear a mask, and social distance. Their website has phone numbers to reserve times to use various parts of the facilities.
Here is a link to the Athletic Facilities Covid FAQ page.
For 2021- ignore the rest of this paragraph! Let me know if you would like to join so that I can send a form for payment and a list of those in our group over to Athletics. The program will cover the cost for those not attending the University of Rochester. Review the facilities and operating hours for summer and contact Connie if you would like a membership. You will need to fill out the application form to be an R Club Member that includes the waiver. The link to a shortened application form is at the Forms page on this website and will be updated with the current year when we get it. Just fill out your name and affiliation and circle the Physics REU program and sign the agreement/waiver form. You will take the signed original forms to Athletics. The summer membership is a bit costly so please check the times the facility is open as you decide.
TinkerSpace is a series of hands-on instructional and exploration programs of popular and fun tools, software and maker-related technologies that take place around River campus. However, in summer 2021 only Rush Rhees library is open - BUT - the Physics Optics Astrnomy (POA) librarian will be in our library now and then this summer and would lend out various TinkerSpace components to the REU group to use individually if requested.
River Campus Libraries hosts TinkerSpace programs, with a goal of building a peer-to-peer experiential learning community.
Arduino is an open-source electronics platform based on easy-to-use hardware and software. Arduino microcontroller boards are able to read inputs - light on a sensor, a finger on a button, or a Twitter message - and turn it into an output - activating a motor, turning on an LED, publishing something online. Arduino boards are programmed with a computer using the Arduino programming language.
Raspberry Pi is s a low cost, credit-card sized computer that plugs into a computer monitor or TV, and uses a standard keyboard and mouse. It’s a great way to explore Linux and to learn how to program in languages like Scratch and Python. It’s capable of doing everything you’d expect a desktop computer to do - browsing the internet, playing HD video, making spreadsheets, word-processing, and games. Raspberry Pi is also used for creating digital maker projects, from music machines and parent detectors to weather stations and tweeting birdhouses with infra-red cameras.
Electronic soldering is a key electronics building skill and is one of the key processes in the manufacture and repair of electronic equipment. Soldering allows electronic components to be electrically joined and held in place solidly and reliably.
MatLab (Matrix Laboratory) is a multi-paradigm numerical computing environment and proprietary programming language developed by MathWorks.
R is a widely used and adopted language and environment for statistical computing and graphics.
HTML/CSS (hypertext markup language & cascading style sheets) are two universal core technologies for building Web pages. HTML provides the building blocks and structure of the page, CSS the page layout for a variety of computing devices.
Excel is an electronic spreadsheet program used for storing, organizing, and manipulating data. It can create charts and other data visuals.
LaTeX is a document preparation system for high-quality typesetting. It is most often used for medium-to-large technical or scientific documents but it can be used for almost any form of publishing.
GIMP (GNU image manipulation platform) is free, open-source photo editing software that allows users to change and manipulate images, similar to Photoshop.