Please Read ...
Please read all the way through this. There are often many logistical questions so we address them here. University of Rochester students should read this too!
Items highlighted in Bold Italic require action.
Remember that the University is now smoke free in and around all buildings. There are a couple of designated places to smoke.
The link below has more details and should be a good resource.
TRAVEL detail form for non-UR students (access at the Forms site navigation link) be returned byApril 15. If you are making your own travel arrangements, please complete the form so we know your expected time of arrival if driving or flight details.
There will be an orientation meeting on Wednesday, June 2 at 9:30 am in the Bausch & Lomb hall room 208 (location to be confirmed). Put this in your phone calendar now. We will provide bagels and juice. The non-UR group will go to the ID office to get their UR ID after the meeting and will meet with research groups after that.
(The form is at the Forms site navigation link on this website)
STIPEND for non-UR students: The process for payment is changing from previous years so there will be an email from Connie by the end of April.
FOOD PREFERENCES/allergies: gluten free? food allergy? vegan? Email Connie !
Contacting other participants: We find that a good way for the participants to communicate with each other is via a messenger group. A University of Rochester undergraduate will be here this summer and create a group.
RESPONSIBLE CONDUCT OF RESEARCH This is a requirement by the National Science Foundation to the University and must be completed by everyone (even if you have done this at another institution). You must send proof of completion to Connie for the files. The University must be in compliance. (The link to the details is on the Forms page.) This whole process takes less than 30 minutes.
Parking: Parking is NOT free anywhere on campus between the hours of 7:30 am and 7:00 pm Monday-Friday. If parking as a resident on campus we will pay the fee for June 1 - August 6. Parking is free on the holidays May 31 and July 5. If you are commuter we will pay the fee only if you agree to make an effort to take those in the dorms out and about. I will need the following details so that I can START the paperwork in advance for the Parking Office. You might need to pay for a daily parking permit for the first day you are here before I can get your permit to you at the first meeting; they do patrol and ticket several times a day. The first permit will only be good through June and then we have to get a new one for July (UR does not set the rate for July until June so we have to do this all twice).
Make/model of car:
State and number of license plate:
If you have a car on campus – even as a commuter, it would be appreciated if you offer to drive those in the dorm for errands and outings. The shuttles that usually operate during the academic year do NOT run in the summer. There is a UR bus (the Green Line) that usually goes to Marketplace Mall, Target, Walmart and Wegmans grocery store on Wednesday evenings (5:30 - 9:30 pm) and Saturday afternoons (2:00 - 9:30 pm) but that schedule is not confirmed yet.
If you are driving to campus and staying in the dorm, remember to bring as much stuff as possible because most of those staying in the dorm will fly to Rochester so cannot bring many essentials such as a fan, cooking supplies, power-strip, a lot of bedding, towels …. you get the idea. I have quite a few sheets and pillowcases that students have used in previous summers; they are clean and in storage near my office in B&L. Let me know if you would like me to set aside a set of sheets for you.
The U of R is part of the ZipCar program for cars and PACE for bicycle rentals.
Students have to complete the Special Program Contract once the roommates are assigned. Sign it and email it to firstname.lastname@example.org BY MAY 6 with a copy to Connie. Please list the name of your roommate that will be finalized around late April. (Roommates are assigned by the program and also sent to residential life.) An email will also be sent to those in the dorm once the housing situation is finalized.
The REU groups will be in a "yet to be named" dorm on campus. (We do not get a choice about dorms for summer programs and many dorms are undergoing repairs/construction in the summer.)
We are NOT ordering any linen packages for participants.
The program will order and pay for a micro-fridge for the non-UR students staying in the dorm plus several UR students (UR students contact Connie to verify).
Check-in hours are 8:30 am until midnight 7 days a week at the Residential Life office. If you arrive late there is a phone number to call posted at the door of the building and the phone number for UR Public Safety is 585-275-3333.
The Summer Guest Manual has more details including availability of dining on campus this summer. The link is here but if it is not online yet then use 2020 instead of 2021 in the URL
Also included is how to have packages and mail sent to you (perhaps send one in advance) but keep in mind that the campus post office is not open on Memorial Day.
Name of participant
UR Summer Program Student
500 Joseph C. Wilson Blvd.
Rochester, NY 14627-0002
Laundry is free in the dorms.
If NOT a University of Rochester student:
Wireless access in dorm AND for research: There is general wifi on campus (when you see UR_guest just say OK – no password needed) but a few sites may be blocked. We will send a separate email about setting up a guestNet-ID. If you are affiliated with an institution that uses Eduroam then you can connect via that wireless network.
Athletics Membership for non-UR students: Let me know if you would like to join so that I can send a form for payment and a list of those in our group over to Athletics. The program will cover the cost for those not attending the University of Rochester. Review the facilities and operating hours for summer and contact Connie if you would like a membership. You will need to fill out the application form to be an R Club Member that includes the waiver. The link to a shortened application form is at the Forms page on this website and will be updated with the current year when we get it. Just fill out your name and affiliation and circle the Physics REU program and sign the agreement/waiver form. You will take the signed original forms to Athletics. The summer membership is a bit costly so please check the times the facility is open as you decide. The pool was closed in summer 2020 for renovations so check the details about the facility and the summer hours as you decide about membership.
TinkerSpace is a series of hands-on instructional and exploration programs of popular and fun tools, software and maker-related technologies that take place around River campus. River Campus Libraries hosts TinkerSpace programs, with a goal of building a peer-to-peer experiential learning community. There will be a schedule of times to sign up for sessions in the first few weeks of June. The schedule will be posted at https://tinyurl.com/URtinkerspace
Arduino is an open-source electronics platform based on easy-to-use hardware and software. Arduino microcontroller boards are able to read inputs - light on a sensor, a finger on a button, or a Twitter message - and turn it into an output - activating a motor, turning on an LED, publishing something online. Arduino boards are programmed with a computer using the Arduino programming language.
Raspberry Pi is s a low cost, credit-card sized computer that plugs into a computer monitor or TV, and uses a standard keyboard and mouse. It’s a great way to explore Linux and to learn how to program in languages like Scratch and Python. It’s capable of doing everything you’d expect a desktop computer to do - browsing the internet, playing HD video, making spreadsheets, word-processing, and games. Raspberry Pi is also used for creating digital maker projects, from music machines and parent detectors to weather stations and tweeting birdhouses with infra-red cameras.
Electronic soldering is a key electronics building skill and is one of the key processes in the manufacture and repair of electronic equipment. Soldering allows electronic components to be electrically joined and held in place solidly and reliably.
MatLab (Matrix Laboratory) is a multi-paradigm numerical computing environment and proprietary programming language developed by MathWorks.
R is a widely used and adopted language and environment for statistical computing and graphics.
HTML/CSS (hypertext markup language & cascading style sheets) are two universal core technologies for building Web pages. HTML provides the building blocks and structure of the page, CSS the page layout for a variety of computing devices.
Excel is an electronic spreadsheet program used for storing, organizing, and manipulating data. It can create charts and other data visuals.
LaTeX is a document preparation system for high-quality typesetting. It is most often used for medium-to-large technical or scientific documents but it can be used for almost any form of publishing.
GIMP (GNU image manipulation platform) is free, open-source photo editing software that allows users to change and manipulate images, similar to Photoshop.