Graduate Recruiting Weekend FAQ
Here is some information to help with our Frequently Asked Questions. If you have additional questions about our recruiting weekend or program in general, feel free to get in touch with Laura Blumkin, firstname.lastname@example.org, (585) 275-4356.
Who is paying for my travel expenses?
- The Department of Physics and Astronomy will directly pay for, or reimburse you for, the hotel, travel to and from campus, and your meals during recruiting weekend. If you have paid up front for a bus ticket or train ticket, keep the original receipt and turn it in to Laura during the weekend. If you take a taxi or buy a meal at the airport as part of your travel, keep the original receipt and turn it in to Laura during the weekend. A check will be mailed to you at the address on your application, following recruiting weekend, reimbursing these expenses.
How can I get in touch with the travel agent to book my flight?
- Flight Arrangements can be made through Town and Country Travel Agency
- Reference: U of R Physics and Astronomy Recruiting Weekend
- Phone: (585) 381-2850 or (800) 747-2850
- Laura will automatically receive copies of your itinerary and current graduate students will be at the airport to pick you up whenever your flight arrives.
I will be driving, where should I park when I get to campus?
- Please let Laura know if you will be driving and needing to park on campus. We will provide a parking pass for you, which you will pick up at the Visitors Booth when you first arrive on campus. The Visitors Booth attendant will hand you your parking pass along with a map of campus, and tell you which parking lot you are authorized to park in for the weekend. Parking on campus is monitored and we don't want you to get a ticket! So please be sure to pick up your pass before you park.
Where will I be staying and will I have a roommate for the weekend?
- Hotel reservations will be made in advance for you at the Courtyard by Marriott in Brighton.
- You will each have a roommate for the weekend.
How will I get from the hotel to all recruiting weekend events?
- We have arranged transportation for you to and from the hotel for all events for the weekend. A few of our current students will be driving vans for the entire weekend, driving to and from all events as needed.
How can I notify the coordinator of food allergies or restrictions?
- Please email Laura, email@example.com, directly and let her know about any food allergies or restrictions.
When should I arrive on campus?
- Our first official event for the recruiting weekend will be a lunch at 12:00 pm on Friday, February 24th. Please plan to arrive in Rochester at least 30 minutes prior to the lunch in order to get a ride from the airport/hotel or park on campus.
I am flying in, or taking the train, or coming by bus, can I get a ride to the hotel or campus from the airport, bus station or train station?
- A few of our current graduate students will be van drivers for you for the entire weekend. We will have copies of your itineraries once flights are booked and we will be waiting at the airport for you when your flight arrives. Depending on the time of your arrival, our van drivers will take you to either the hotel or directly to campus. If you are coming by train or bus, please let Laura know and provide a cell phone number where you can be reached - we will put you in touch with one of our van drivers prior to your trip to arrange for pick up from the bus or train station and again, depending on the time of your arrival, we will take you either to the hotel or straight to campus.
Can I arrive on Thursday instead of Friday and when should I plan my trip home?
- If you are traveling from a very far distance and it would be easier to arrive on Thursday evening, we are happy to have you. Please let Laura Blumkin know so that your room at the hotel can be ready for you a day early. Our last official event for the weekend will run past dinner on Saturday, February 25th and so we recommend arranging for your return trip home on Sunday, February 26th. Your hotel reservation will be for Friday and Saturday nights automatically. If you need different accommodations, please let Laura know.
Can I bring my spouse, significant other and/or parents to recruiting weekend?
- We are happy to have spouses, significant others and parents along for recruiting weekend events however, we are not able to accommodate them in our block of rooms at the hotel. You are welcome to make additional separate reservations at the Courtyard by Marriott for this person however this expense is not reimbursable.
On my application I indicated interest in just one field but really I would like to meet faculty in more research areas, how can I update the coordinator about my interests?
- You will have many different types of opportunities during recruiting weekend to learn about the program in general and all of the different research areas. You are welcome to let us know about additional interests or faculty members you might like to meet with. Feel free to email Laura, firstname.lastname@example.org, with any special requests.
- Contact our Travel Agent: Town and Country Travel, (585) 381-2850 or (800) 747-2850 to see what alternative travel arrangements can be made for you. Also contact Laura at (585) 275-4356.
What should I wear?
- Our recruiting weekend does not require any special attire and is generally casual.
The faculty member I want to talk to most is not available during recruiting weekend, how can I get more information on their research?
- You are welcome to email or call any faculty member you are interested in working with to find out more about their research. If you would like assistance in getting in touch with any of our faculty, feel free to let Laura know and she can help make introductions and/or help get you the information you are looking for.
Will I get the chance to meet current Physics and Astronomy graduate students?
- Our current graduate students are excited about having you all here visiting our department. They are your main hosts for the weekend. You will meet many of our current students and have lots of opportunities to chat with them about their research, about what the program is really like and also about what it is like to live in Rochester.